Please review our Summer 2023 Policies below.

This camp must comply with regulations of the Massachusetts Department of Public Health and be licensed by the local Board of Health. 

Summer 2023 Policies

Updated December 15, 2022

Camper: Definition
EAGLES/EDGE operates all summer programming under a camp license issued by the town of Danvers, MA.  As such, regardless of the camp or clinic a child is enrolled in they will be referred to as a camper and must follow the state laws required for recreational camps (105 CMR 430.00).

Accommodations
EAGLES/EDGE programs are designed for a wide variety of children and can be adapted, to an extent, to meet the needs of individual campers.  A public accommodation shall make reasonable modifications in policies, practices, or procedures, when the modifications are necessary to afford services, facilities, privileges, advantages, or accommodations to individuals with disabilities.  A public accommodation does not have to comply if it can demonstrate that making the modifications would fundamentally alter the nature of the goods, services, facilities, privileges, advantages, or accommodations.  Accommodations will be considered on an individual basis and supporting documents such as a 504 Plan, Individualized Education Plan, or medical documentation can assist in this process.  

Financial 
A non refundable deposit of $75 per child per week is due upon registration that is applied to session fees.

All invoices must be paid in full by June 1, 2023.  Failure to do so may result in a forfeit of enrollment and deposit.  All registrations received after June 1, 2023 require immediate full payment.

Cancellation 
Any tuition paid, including  additional services such as lunch, transportation, and extended day, is fully refundable up until April 30, 2023, less the $75 per week, per child deposit.  Any deposits paid for additional services are non-refundable.   As of May 1, 2023, a 25% refund is available up until 30 days prior to the program start date.  No refunds will be offered within 30 days of the program start.  Any/all cancellations must be put in writing and submitted to eaglesedge@stjohnsprep.org. 

Balances may be transferred to another program, based on availability, or applied to another immediate family member, based on availability.  When space permits, campers may be able to change sessions for which they are registered.  As of May 1, 2023 a $25 change fee per child will be applied to all registration changes.

No refund or reduction in fees is possible for a child who arrives late, leaves early, or attends only part of a session because of illness or injury, including Covid-19.

EAGLES/EDGE reserves the right to cancel/change programs at any time.  

Program Start Date	30 Day Cancellation Date
6/12/23	5/13/23
6/20/23	5/21/23
6/26/23	5/27/23
7/5/23	6/6/23
7/10/23	6/10/23
7/17/23	6/17/23
7/24/23	6/24/23
7/31/23	7/1/23
8/7/23	7/8/23
8/14/23	7/15/23

Enrollment 
All EAGLES/EDGE programs are subject to change, and every effort will be made to provide advance notice of such changes.  All EAGLES/EDGE programs are contingent upon meeting minimum enrollment numbers, and programs that do not do so may be canceled at short notice.  Every attempt will be made to find those registered for canceled sessions an equitable replacement week, as long as there are spaces available.  If no equitable programs are found, a full refund will be issued.

Camper Health
Campers must not come to campus if they are experiencing the following symptoms:

• Fever of 100.4 degrees F or higher (children should be fever-free, and without medication for 24 hours before returning to camp).
• Flu-like symptoms.
• Sore throat, particularly with swollen glands.
• Vomiting or diarrhea within 24 hours prior to the start of the camp day.
• Cold-like symptoms, such as repeated coughing or sneezing, which are likely to spread infection.
• Significant headache, stomach ache, or chest pain. 
• Obvious infections such as Chicken Pox (all lesions should be crusted over before returning to camp).
• Contagious skin diseases such as Impetigo. 
• Contagious illness such as Strep Throat. 
• Any illness where a child is unable to participate fully in camp activities.

If a camper is sent home from camp by the health team, an adult from the pick up list must arrive at camp within a half hour to pick up the ill camper.  If a camper is judged ill at the end of the day, we may hold them off the bus and ask an authorized pickup to come and get them at camp.  

Dismissal
The Director reserves the right to dismiss a camper, without refund, when the camper interferes with the rights or safety of themselves or others, the proper functioning of the group or activity of the group or activity, violations of the camp’s principles of conduct or if any pertinent information is not disclosed and brought to EAGLES/EDGE attention at the time of registration.  This includes persistent toilet related accidents that cannot be successfully managed by our healthcare team.  Should a child be dismissed from a program, an adult from the pick up list must arrive at camp within a half hour to pick up the camper.

Medical Forms
Per 105 CMR 430.00, all emergency contact forms, signed physicals, immunizations, and medical administration forms must be received prior to the above named participant attending camp.  

Campers must have a valid physical form (dated within the last 18 months) uploaded in CampBrain.  A valid physical must have both a dated physician's signature and the language "Cleared to participate in activity" or "No restrictions on activity' or the like.  These are due by May 1, 2023.  Any/all medications must  be dropped off/picked up by a parent/guardian.

General
Per 105 CMR 430.00, all parents/caregivers of registered families have the right to review background checks, health care, discipline policies and grievance procedures upon request.

Release of Camper
EAGLES/EDGE is responsible for a camper from the time an authorized person brings them to the campus of St. John’s Prep or any transportation stop, until the camper is released to an authorized parent/guardian.  For this reason, it is our policy that no camper is allowed from the campus of St. John’s Prep, or any transportation stops, without an authorized individual to release them to.  All authorized individuals must be disclosed ahead of time on the CampBrain account used for registration.

Photograph Policy
Photographs taken during programming may be used for informational and marketing purposes, in print, on the web, and social media (including, but not limited to Facebook, Instagram, and Twitter) at the discretion of the Director.   Any family that does not want their child photographed must put this in writing, sent to eaglesedge@stjohnsprep.org. 

Food
EAGLES/EDGE is a nut aware campus, and as such all food brought onto campus must be nut free.  Shared snacks/food are not allowed and should not be brought to campus for any reason (including birthday celebrations).  

Campers who come to campus without food will be given a lunch prepared by SAGE Dining Services.  Families will be charged the daily rate for this service.

EAGLES/EDGE may offer campers a Sno-Cone when on campus, or a single service snack in Extended PM Care.  EAGLES/EDGE health team will check all medical records prior to service and contact families should we have any questions or concerns.  

Swim
Campers in Camp Chris and Eagles Sports Camps will have daily access to our aquatic facilities for recreational swim.  Campers in Exploration Camps, Academic/Enrichment programs, Prep for the Prep, or any other EAGLES/EDGE program may have access to the aquatic facilities if their schedule allows.  In such circumstances advance notice will be given.  

Safety is our priority throughout any camper’s time on campus, more so at either of the swimming pools.  EAGLES/EDGE hires a robust team of lifeguards who work under St. John’s Prep’s Director of Aquatics.  All campers using the aquatic facilities receive a safety briefing from a lifeguard before entering the facility, and are constantly observed by trained lifeguards and group counselors.  

Daily swim builds confidence, swim skills, and water safety awareness.  Due to enrollment and facility limitations we do not offer swim lessons.  If swimming is part of the daily program it is our expectation that campers participate, unless they have a physicians’ note.  Those who do not swim will be under the supervision of a camp counselor and will be given a basic art activity to entertain them.  Per 105 CMR 434.00, campers must shower before entering the pool.

Equal Opportunity 
St. John’s Preparatory School/ EAGLES/EDGE is committed to providing equal opportunity to its students, campers, employees, and to eliminate  discrimination when it occurs.

St. John’s Preparatory School/ EAGLES/EDGE does not discriminate on the basis of race, religious creed, genetics, sex, sexual orientation, age, national origin, ancestry, or veteran status.

Moreover, St. John’s Preparatory School/ EAGLES/EDGE will not ignore any form of discrimination or harassment, including sexual harassment, nor will St. John’s Preparatory School/ EAGLES/EDGE condone any form of retaliatory activity against any person who brings a complaint of discrimination or harassment or who cooperates on a compliant investigation.